Channel Islands
AccessibilityCompliance in Facility Management
Compliance is the foundation of any facility management contract, especially those incorporating delivery of hard services and engineering and maintenance.
Compliance in facility management, is designed to protect both the people and assets within a building and is a discipline that touches all the safety-critical aspects of FM operations and activities. Although responsibility for statutory and legal compliance lies firmly with the client, Facility Management companies like Q3 play a hands-on role in ensuring assets and activities comply with current regulations, legislation, and standards, thus mitigating risks, preventing accidents, and ensuring safety.
Q3 achieves consistently high levels of compliance across its FM contracts, through an effective combination of technology, a proactive approach, deployment of sound, proven processes and by employing skilled specialists. We take nothing to chance. And, by monitoring compliance effectively and acting positively to address any remedial actions, we also improve operational efficiency, minimise performance problems and plant breakdowns, and extend the life of costly plant and equipment.
Effectively managing risk in this way positively impacts cash flow, provides cost certainty and prevents unexpected expenses and potentially costly legal actions.
Our Approach is Active Compliance Management
Q3 adopts a highly proactive compliance regime to ensure that all who work in or visit our clients’ premises are safe from harm, and that risks are minimised. The foundation of compliance is knowing the exact location and status of each asset, and then identifying and actively managing remedials to successful completion. But it’s not simply about assets, tasks and activities and it’s certainly not a simple tick-box exercise or one-off task. Compliance requires continuous verification and updates – an end-to-end process, encompassing everything from the competency of the person carrying out a task, through to properly closing out the last remedial. Knowing and not acting is worse than not knowing.
Key Areas: Our Safety and Compliance Services
Asset Management
- Maintaining an asset register that is constantly monitored and audited
- Developing asset life cycles and forward maintenance schedules (FMS)
- Creating planned maintenance schedules and tracking expiration dates
Risk Mitigation
- Operational Efficiency: reducing the likelihood of accidents and legal issues
- Safety Assurance: ensuring systems are functioning optimally and sustainably
- Protecting building occupants and enhancing organisational reputation
- Proactively overseeing the completion of remedials based on the risk levels
Compliance Monitoring
- Recording compliant and non-compliant assets using a RAG (Red, Amber, Green) system
- Identifying and documenting tasks needed for non-compliant assets as “remedials”
- Measuring provider performance through Key Performance Indicators (KPIs) based on compliance levels and the number of outstanding remedials
Sustainability Focus
- Rating the sustainability of assets
- Offering asset management suggestions to extend asset life or replace with more sustainable options
Attention to detail
- Building Handbooks: Creating detailed documentation of building compliance requirements, unique to each building
- Mapped Points of Isolation: Clear identification of isolation points for safety and maintenance
- Emergency Operations Plan (EOP): Comprehensive emergency response procedures
- Emergency Key Suppliers: List of essential suppliers for emergency situations
interested in working with us?
Q3 is a great business to work with and to work for. We were set up by a group of people motivated by experience to create a very different type of Facilities Management company. Here you’ll find out more about us and how we work. If that’s not enough, contact us
